Email has become the most essential communication tool for most of us, but this wonderful tool can be a curse if not kept in check. The constant influx messages can at times be overwhelming and leave one dazed and confused. How many times have you opening your email and suddenly felt that handling all your emails has developed into a herculean task. Below is my listing of actions that can make your daily life with email easier.
Turn off any email notification you have gotten a new email. You email account is not the boss of yourself, you happen to be boss. You must not be disturbed if you are concentrating on something else, instead pick repeatedly in the daytime to examine your email account and look after your emails during those times. Doing this will help you save time and even reduce stress.
Create an inbox that collects emails which are addressed only to you. This can be your most significant inbox. You are doing this by developing a rule that sends messages addressed just to you to this special inbox, I personally use “my eyes only” with this. Now messages saved in your original inbox are addressed to multiple people and are usually not as important to you.
Through the years we all hop on email lists for a number of companies or people who want to sell you something. Should you don’t want it, unsubscribe from it, usually there is certainly productivity (software genre) in the bottom from the email. If there is no unsubscribe option or unsubscribing doesn’t work then develop a rule to send email from that addressee towards the trash.
For those who have a buddy that likes to provide you with emails containing jokes or whatever that were emailed to a lot of people, delete it and inquire your friend to prevent sending you those kinds of emails. Those emails tend to be employed for transmitting viruses. When you get emails through the ex-queen of Nigeria that can pay out millions to help her move her money to the US, delete it. Beware or email scams, there are lots of them.
Now you need to deal with the emails that you get. You want to do one of five things once you read a message; trash it, reply then trash it, use it on the calendar then trash it, create a task then trash it, use it in a folder , or trash it. I said trash it a lot because to kept things from accumulating you need to deal with it immediately and get rid of it, if possible. You might have a few long-term projects taking place where you will have to save the email for future reference however, if it requires you to do something be sure you develop a task also.
If you use outlook you could make tasks easily by dragging the email towards the task icon this can produce a task through the email. You may also drag an e-mail for the calendar icon to make a reminder from your email or even a meeting. A good example of the label or folder name may be “Receipt,” and applied to websites you will make purchases from. Or should you be waiting for an e-mail from a potential employer, you can filter an e-mail sent from anyone in a specific company, although not associated with someone. Like that, you’ll ghngst likely miss it within your inbox.
I like using one label name per filter, however, if filtering grows upon you as it has on me, you can create more elaborate filters. An illustration could be forwarding emails in your cell phone in the event the email subject has the words “job position.” That way, you don’t must glue yourself to the computer, waiting around for replies
There was occasions when I had greater than 400 emails within my inbox and I decided I had to perform something. This is how I decided to tame my email, I hope it works for you also and in case you have other methods to deal with the mayhem then please share them. I recommend you spend your brand-new found free time watching a brand new DVD.